Project Officers Mr. Byron E. Delandrino and Kurt Jurgen Von D. Lumbao visited the Municipality of T’boli for the monitoring and troubleshooting of the Legislative Information Tracking System (LITS) on May 29, 2018.
The LITS was already installed during the visit on February 6, 2018. Since then, the staff using the system already encoded resolutions, ordinances and minutes to the system. As of the present date, the SB Secretary staff encoded around 150 ordinances ranging from years 1991 to 2017 and 221 resolutions from 2015 to 2017. However, some of entries cannot be searched using the LITS search tool. The LGU requested for the RESOURCEGov project officers to look into the problem. The officers found out the following: a) most of the encoded entries were only drafts and necessary data for search feature were not provided; and b) the files attached were JPEG instead of PDF format (the system supports only PDF format files). The project officers then updated the OS of the database servers, backed up the encoded data and loaded it to the new database, client stations were reconnected to the new server, and taught the staff how to save drafts using indexing for those entries that are still in the first reading. After converting of the JPEG files to PDF format, the team tested and successfully searched the entries.
At the end of the monitoring and troubleshooting activity, it was agreed that all attached JPEG files should be replaced with PDF format. Also, to start completing the necessary data to draft entries for the features of the system to work. Thirdly, to present the LITS and the accomplished encoded entries during the regular or special session of the Sanggunian.